Automation of publishing houses

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ASAA - The Automated System of the Advertising Accounting

The Automated System of the Advertising Accounting «ASAA»

program for publishing house, the advertising accounting, publishing house automation

The Automated System of the Advertising Accounting «ASAA» covers whole life cycle of advertising from receiving the order to the release of printing issuings, and calculations with clients. ASAA is intended for usage in department of reception of advertising, group of economists, accounts department.
The common principle of construction of system
The system is constructed by a principle of "workstations" of the several different types different from each other by functionality and access rights to the ASAA objects:
  • system administrator
  • main manager of advertising reception department
  • manager on operation with clients
  • economist
  • chief accountant

Input data for the ASAA are:
the account-order form on the publication of modular advertising, the price-list on the publication of modular advertising and payment documents of arrival of money resources for the publication of modular advertising (payment commissions, FFP, checks from cash register)

The ASAA allows storing and handling the information of orders in following contexts:
  • number of the order (unique)
  • date of receiving the order
  • size of the unit on the accepted modular grid of the newspaper
  • number of a heading where unit should be published
  • number of releases in which unit should be published
  • feature of the publication of the unit (special place)
  • name and the address of the advertiser for legal bodies should be published, nameplate data and a residence permit for physical persons
  • identifier of the advertiser – an INN (for legal bodies should be published) and number of the passport for physical persons
  • credentials of the advertising agent (it is filled if advertising goes through the advertising agent)
  • identifier of the advertising agent – unique number of the advertising agent
  • credentials of the advertising manager (is filled, If advertising goes through the advertising agent)
  • identifier of the manager – unique number of the manager
  • price of the publication of one advertising unit
  • margins
  • discounts
  • the publication cost of the advertising unit with all margins and discounts (settles up by system automatically)
System output data are:
  • so-called «the sending table»
  • acts of delivery-acceptance of the fulfilled operations on the publication of modular advertising and the invoice
  • acceptance reports for an accounting period for each agent separately and for managers of groups
  • statistical and analytical reports (on newspaper number, on the advertising agent, on a newspaper heading, on margins/discounts, on the customer, on payment etc., i.e. on any parametre of the account which is in a database
  • book of sales
  • turnover sheets on buyers and customers
  • by calculations with debtors-creditors
The system forms turnover sheets and produces tasks for imposition of concrete sections of the newspaper on the basis of the table of sending.

Additional information can be received on demand:
Ph.: +7(812) 384-4810., the project head: Ermolenko T.L.